Privacy Policy
This page explains what data is collected when you use the Biblio Discovery — Demo search service, what it is used for, and your rights over it.
Effective from 4 November 2026.
Who manages your data
This service is provided by Biblio Discovery — Demo as the data controller, on the Biblio Discovery platform operated by PT Ruang Pustaka Indonesia ("Biblio") as a data processor on the institution's behalf. This policy follows Indonesia's Personal Data Protection Law (Law No. 27 of 2022).
Data we collect
When you search without an account
- Usage statistics: search terms, records opened or clicked, and when. Each visit gets an anonymous session code, a one-way fingerprint of your IP address, browser type, and the date that changes every day. IP addresses are not stored in these statistics. The library uses them for usage and accreditation reports.
- Search suggestions: terms searched by at least two different sessions in the last three months may appear as autocomplete suggestions for other users, without any identity. Terms that look like personal data, such as long digit strings, email addresses, or URLs, are excluded.
- Server logs: the web server records IP address, page address, and browser type for security and troubleshooting, and deletes them automatically after 14 days. IP addresses are also held briefly (a few minutes) to limit excessive requests.
- Saved items without an account are stored in your own browser (local storage), not on our servers.
If you create an account
This feature is only available if your institution enables it. We store your email address, sign-up and last sign-in times, saved items, search history (last 100), topic alerts (up to 20), and any reading lists you create with their notes. If you sign in with Google, we only receive your email address from Google.
If you request a document
We store your name, email address, student or member number, WhatsApp number if provided, and details of the requested document. Biblio Discovery — Demo librarians use this to process your request, and it may be visible to Biblio's interlibrary loan administrators. Delivered files can be downloaded at most three times within 14 days.
Cookies
We only use cookies the service needs to work. There are no advertising cookies, and we do not use third-party analytics such as Google Analytics.
| Cookie | Purpose | Lifetime |
|---|---|---|
bd_demo | Proof of access after you enter an access code from outside the institution's network | 7 days |
bdu_demo | User account session | 30 days |
bdp_demo | Librarian portal session | 12 hours |
bd_gst | Temporary safeguard while signing in with Google | A few minutes |
bd_lang, bd_theme | Language and light/dark mode preferences | 1 year |
bd_skin | Display theme you are trying out (demo service only) | 30 days |
Third-party services
- Google Fonts and cdnjs (Cloudflare) serve fonts and icons. Your browser downloads them directly, so these providers receive your IP address.
- Google Gemini produces topic summaries and translates search terms when AI features are on. Only the search terms and the titles and abstracts of results are sent, never your identity.
- OpenAlex and Unpaywall are contacted by our server, not your browser, with DOIs to fetch citation counts and open access PDF links. No personal data is sent.
- Google Sign-In only if you choose to sign in with Google.
- Links to publisher sites, repositories, and other catalogues take you outside this service, where those sites' privacy policies apply.
Storage and security
Data is stored on servers managed by Biblio and sent over encrypted connections (HTTPS). Access is limited to authorised administrators. Daily backups are kept for 14 days. Account data is kept until you delete your account, or until the institution ends its subscription and asks for deletion. Data is never sold or shared for advertising.
Your rights
You have the right to know about, access, correct, and request deletion of your personal data, and to withdraw consent. You can delete your account yourself, together with its saved items, history, and alerts, from the Account page. For other requests, contact the Biblio Discovery — Demo library or Biblio at admin@biblio.co.id.
Changes to this policy
This policy may be updated as the service or regulations change, and the effective date above will be updated accordingly. See also the Terms of Use.